Questions to ask when selecting your venue

Photography by Maloman Photography- At the W Hotel, Miami Beach- by Infinity Weddings & Events, LLC.

This is a questionnaire and observation list that I offer my clients when shopping for a venue for their wedding reception.
While it encompasses the majority of questions and observations that should help you in selecting the right venue, it does not encompass all. Each venue is different and if you have some suggestions, by all means please add them. But here is the list of ASK and OBSERVE.
ASK- To see the actual room where the reception will be held.
ASK- The time frames of set-up, serving, and take down.
OBSERVE- How to get to the room- stairs, elevator, first floor.
ASK- Their menu selection and pricing.
ASK- Styles of service- Buffet, Stations, White glove service etc.
OBSERVE- Style and positioning of tables, chairs, electrical outlets.
ASK- If the wedding cake is included- if not, is there a cutting fee.
ASK- If the room has to get changed- what are the other options and back up plans?
OBSERVE- The distance from ceremony to reception.
ASK- What do they provide? What is included? Chairs, table (square- round etc.), Linens etc.
ASK- How many servers and bartenders will be available guest.
OBSERVE- How many rooms they have available.
ASK- If their are more rooms- will your reception be the only reception that day?
ASK- Are there any music restrictions?
ASK- Are there any outside vendor restrictions?
OBSERVE- Is there ample parking?
ASK- Are there any decor restrictions? Draping, special lightning allowed, etc.
ASK- About price and payments- taxes and gratuity.
ASK- Are there any other items you need to know about?

Photography by Maloman Photography- Florida-http://www.maloman.com/portfolio.html

Make sure you print this out and that you have a pen handy to write down the response.
Also make sure you go bit by bit- because in this exciting time- you begin to get side track and start to talk about everything else but the venue. It happens, but as a wedding planner I want to make sure we stay on track and have a spectacular wedding- without any unpleasant surprises!

Have a happy and wonderful time planning.

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Infinity Weddings and Events, LLC, of South Florida 
786-427-5360 
We have been providing our brides and grooms with high end chic weddings since 1995!
Providing a full array of services from Officiating, to full catering service, rentals and vendor referrals. We are poised to make your wedding the elegant one that everyone will be talking about!
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